HOA Management
Free software for your board and homeowners, and hourly help from a Twin Cities team with 20+ years of HOA experience — only when you want it.
Getting Started
How Working With JoanTool Works
- ✓No setup fee, no software fee to get started — your board gets the same tools we manage with: dues and online payments, maintenance requests, voting and meetings, budgets and reserve planning, and resale certificates.
- ✓Pay only for the help you need — hands-on work like vendor coordination, collections and meeting support is billed hourly. No per-door pricing.
- ✓Every community starts with a conversation — request access and we'll talk through your association before anything is set up.
- ✓Leave anytime with all of your records — a complete export of your financials, owner roster, governance records and documents in open formats within 5 business days, at no charge.
What We Do
Your Board Runs It. We Help Where You Want Us.
Running a homeowner association is a full-time job — one that most volunteer boards didn't sign up to do alone. JoanTool gives your board the same tools we manage with, and takes on the parts you'd rather not do yourselves.
With over two decades of HOA experience across the Twin Cities metro, we bring proven systems, deep financial knowledge, and genuine personal service to every community we manage. We don't oversell our capacity — we take on communities we can truly serve well.
Hands-On Help, Billed Hourly
What We Can Take Off Your Board's Plate
Governing Document Enforcement
Consistent, fair enforcement of CC&Rs, bylaws, and rules — protecting community standards and reducing board liability.
Financial Management
Full-cycle accounting: dues collection, AP/AR, monthly statements, reserve tracking, and annual budget preparation.
Vendor & Maintenance Oversight
We solicit bids, vet vendors, manage contracts, and oversee work quality — so the community always gets value for its dollar.
Board & Homeowner Communication
Meeting notices, newsletters, violation letters, and homeowner inquiries handled promptly and professionally.
Meeting Facilitation
We prepare agendas, attend board and annual meetings, record minutes, and keep the governance process running smoothly.
Insurance Coordination
We help communities maintain appropriate coverage, coordinate claims, and stay current on policy renewals.
Financial Expertise
HOA Finances Done Right
The financial health of an HOA determines whether a community thrives or struggles. At JoanTool, our financial background runs deep — we treat your reserve fund and operating budget with the discipline of a corporate finance team.
- ✓Reserve Fund Planning — Ensure your community is funded for long-term capital needs without emergency assessments.
- ✓Detailed Budget Development — Annual budgets built line-by-line with full board transparency.
- ✓Delinquency Management — Consistent collections follow-up that protects community cash flow without damaging relationships.
- ✓Monthly Financial Packets — Clear, board-ready statements every month — no surprises, no confusion.
- ✓Audit & Tax Coordination — We work alongside your CPA to ensure smooth annual reviews.
Compliance Automation
How JoanTool Checks Fines and Fees Against Minnesota Law
A look at what happens behind the scenes every time a governing document is reviewed.
FAQ
Questions Boards Ask
How much does JoanTool cost an HOA board?
There is no setup fee and no software fee. Your board and homeowners use the same software JoanTool manages with. Hands-on work such as vendor coordination, collections and meeting support is billed hourly, only when your board asks for it. There is no per-door pricing.
What does the board and homeowner software include?
Dues and online payments, maintenance requests, voting and meetings, budgets and reserve planning, and resale certificates.
Can we try the software before talking to anyone?
Yes. The live demo lets you log in as a board member or a homeowner, with demo data. No sales call is needed.
How does an association get started?
Every community starts with a conversation. Request access and we will talk through your association before anything is set up.
What happens to our records if we leave?
You can leave at any time. You get a complete export of your financials, owner roster, governance records and documents in open formats within 5 business days, at no charge.
Does the software help with Minnesota HOA law?
Minnesota law requires boards to reevaluate the adequacy of their reserve fund every three years, and the board portal has a self-service reserve planning tool for it. JoanTool also checks the fines and fees in governing documents against Minnesota law. Our guide to the 2026 HOA law covers what changed.
Where is JoanTool based?
At 608 Grand Avenue in St. Paul. JoanTool works with Minnesota associations, and its Twin Cities team has more than 20 years of HOA experience.
See It, Then Talk to Us
Log in to the live demo as a board member or homeowner — no sales call needed. When you're ready, we'll talk through your association. No pressure.